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Support Services

Support Services

The following departments and personnel fuel all of the Santa Cruz COE’s work — managing our facilities, payroll, technology, and other essential services.

Liann Reyes
Deputy Superintendent
Business Services
(831) 466-5602
Rith Mean-Hill
Senior Executive Assistant
(831) 466-5601

SUPPORT SERVICES

Rebecca Olker, Executive Director, Fiscal Services
(831) 466-5630

FACILITIES AND OPERATIONS

Richard Reid, Director, Maintenance, Operations & Facilities, (831) 466-5605

Felicia Smith, Senior Administrative Secretary, (831) 466-5606

Support Staff:
Brian Sluggett, Maintenance Specialist/Operations
David Allen, Maintenance/Custodian
Chris Chames, Maintenance/Custodian
Edgar Herrera, Maintenance/Custodian
Chris Smith, Maintenance/Custodian
Michael Smith, Maintenance/Custodian
Elias Tapia, Maintenance/Custodian

This service area coordinates the usage and maintenance of County Office facilities and school sites for Alternative Education and Special Education Programs.

INTERNAL ACCOUNTING

Melissa Lopez, Director, Fiscal Services (831) 466-5616

This service area records the accounting transactions for programs operated by the County Office of Education.

PAYROLL/RETIREMENT

Stephany Rice, Manager, External Payroll/Retirement (831) 466-5617                                                                                                                    Mallory Sainsbury, Manager, COE Internal Payroll (831) 466-5718                                                                                                                              

This service area reviews, approves, and processes payroll and retirement for the County Office of Education. 

Support Staff:
Jackie Nicholson, Account Specialist IV, Payroll  (831) 466-5615
Alicia Lewis, Senior Account Specialist IV, Benefits (831) 466-5614     
Jaclyn Klair, Account Specialist IV, COE Payroll Support (831) 466-5610                                                                                                        Janice Berven, Account Specialist IV, Tax Desk (831) 466-5613
Lei Dai, Account Specialist IV, Payroll Audit (831) 466-5611
Michele Sossoyan-Rix, Senior Account Specialist, CalSTRS/CalPERS Retirement Reporting (831) 466-5603
Jose Gaeta, Senior Account Specialist IV, CalSTRS Retirement Reporting (831) 466-5621

PRINT SHOP

Richard Reid, Director, Maintenance, Operations & Facilities (831) 466-5605

This service area supports the office operations in large copying, printing documents, flyers, booklets, etc.

PURCHASING

Melissa Lopez, Director, Fiscal Services (831) 466-5616

Support Staff:
Kirk Osborn, Account Specialist IV (831) 466-5624

This service area purchases supplies and equipment for County Office programs.

SCHOOL BASED MEDI-CAL ADMIN ACTIVITIES

Tina Reger, Project Coordinator, SMAA Phone: (831) 466-5634 FAX: (831) 466-5635

TECHNOLOGY-BUSINESS INFORMATION SYSTEMS

Monica Beverly, Director, Business Information Systems (831) 466-5881

Support Staff:
Jody Belgard, Senior Systems Support Liaison (831) 466-5885
Edward Villasenor, Systems Support Liaison (831) 466-5884
Lupe Rodriguez, Systems Support Liaison (831) 466-5883

This service area assists the business users in every school district in Santa Cruz County by operating and supporting a fully integrated, automated business software system which provides payroll, accounts payable, purchasing, budgeting and other financial services.

If you are a District or County Office employee and:

  • You would like guidance on using Escape
  • You would like to access the Employee Portal
  • The Employee Portal is where you can find your leave balances, past paystubs, W2s and 1095s from 2019 on and more!

WAREHOUSE

Richard Reid, Director, Maintenance, Operations and Facilities

(831) 466-5605

This service area supports the entire office operations in the receiving, inventory, distribution, and disposal of goods.

AB 1200-FISCAL OVERSIGHT

This service area monitors the financial and budgetary activities of school districts.

Rebecca Olker, Executive Director, Fiscal Services (831) 466-5630

Support Staff:
Han Kim, Financial Analyst (831) 466-5620
Natia Ambrosi, Financial Analyst (831) 466-5622

APPORTIONMENTS

This service area records school district revenue apportioned by the California Department of Education.

Rebecca Olker, Executive Director, Fiscal Services (831) 466-5630

Support Staff:
TBA, Senior Account Specialist IV (831) 466-5623

ATTENDANCE REPORTS – ADA (Average Daily Attendance)

This service area provides assistance to school districts and compiles student enrollment and ADA reports.

Rebecca Olker, Executive Director, Fiscal Services (831) 466-5630

Support Staff:
Han Kim, Financial Analyst (831) 466-5620

BUDGET AND FINANCIAL REPORTS

This service area coordinates and assists school districts in the development of annual budgets and the completion of year-end financial reports.

Rebecca Olker, Executive Director, Fiscal Services (831) 466-5630

Support Staff:
Han Kim, Financial Analyst (831) 466-5620
Natia Ambrosi, Financial Analyst (831) 466-5622
Lauren Demasi, Financial Analyst (831) 466-5612
Karlee Suba, Financial Analyst (831) 466-5629

CASH RECONCILIATION

This service area records various accounting transactions for school districts.

Rebecca Olker, Executive Director, Fiscal Services (831) 466-5630

Support Staff:
Han Kim, Financial Analyst (831) 466-5620
TBA, Senior Account Specialist IV (831) 466-5623
Natia Ambrosi, Financial Analyst (831) 466-5622
Lauren Demasi, Financial Analyst (831) 466-5612
Karlee Suba, Financial Analyst (831) 466-5629

CHARTER SCHOOL SUPPORT

This service area provides assistance to Charter Schools on fiscal-related matters and may also provide payroll and budgetary-related services as part of service agreements.

Rebecca Olker, Executive Director, Fiscal Services (831) 466-5630
Melissa Lopez, Director, Fiscal Services (831) 466-5616

COMMERCIAL WARRANTS

This service area reviews and approves vendor payments for school districts.

Melissa Lopez, Director, Fiscal Services (831) 466-5616

Support Staff:
Sonora Piumarta, Account Specialist IV (831) 466-5626

DEVELOPER FEES

This service area receives revenue for developer fees for school districts and forwards the deposits to the County Treasurer’s Office.

Rebecca Olker, Executive Director, Fiscal Services (831) 466-5630

Support Staff:
Sonora Piumarta, Account Specialist IV (831) 466-5626
Rith Mean-Hill, Senior Executive Assistant (831) 466-5601

TECHNOLOGY-BUSINESS INFORMATION SYSTEMS

This service area assists the business users in every school district in Santa Cruz County by operating and supporting a fully integrated, automated business software system which provides payroll, accounts payable, purchasing, budgeting and other financial services.

Monica Beverly, Director, Technology-Business Information Systems (831) 466-5881

Support Staff:
Jody Belgard, Senior Systems Support Liaison (831) 466-5885
Edward Villasenor, Systems Support Liaison (831) 466-5884
Lupe Rodriguez, Systems Support Liaison (831) 466-5883

JOINT POWERS AGREEMENTS (JPA) ACCOUNTING

This service area records accounting transactions and develops financial reports for the Property and Liability, Health, and Workers Compensation programs which are administered by the County Office.

Liann Reyes, Deputy Superintendent, Business Services (831) 466-5602

Support Staff:
Han Kim, Financial Analyst (831) 466-5620

PAYROLL

This service area reviews, approves, and processes payrolls for the 10 school districts in our county.

Stephany Rice, Manager, External Payroll/Retirement (831) 466-5617                                                                                                        Mallory Sainsbury, Manager, Internal Payroll (831) 466-5718

Support Staff:

Michele Sossoyan-Rix, Senior Account Specialist IV, PERS Retirement  (831) 466-5603
Jose Gaeta, Senior Account Specialist IV, STRS Retirement (831) 466-5621
Lei Dai, Account Specialist IV, Payroll Auditor (831) 466-5611                                                                                                                                    Janice BervenAccount Specialist IV, Payroll Tax Desk (831) 466-5613

Internal Payroll (COE Employees) 
Jackie Nicholson, Account Specialist IV, Payroll (831) 466-5615                                                                                                                    Alicia Lewis, Senior Account Specialist IV, Benefits (831) 466-5614                                                                                                                        Jaclyn Klair, Account Specialist IV, Payroll Support (831) 466-5610                                                                   

External Payroll (District Support)

Lei Dai, Payroll Auditor (831) 466-5611
Janice Berven, Payroll Tax Desk (831) 466-5613
Michele Sossoyan-Rix, CalPERS/CalSTRS Retirement (831) 466-5603
Jose Gaeta, Senior Account Specialist IV, CalSTRS Retirement (831) 466-5621

REVENUE DEPOSITS

This service area records revenues received by the school districts and forwards to the County Treasurer’s Office for deposit in district accounts.

Rebecca Olker, Executive Director, Fiscal Services (831) 466-5630

Support Staff:
TBA, Account Specialist (831) 466-5623

SCHOOL BASED MEDI-CAL ADMINISTRATIVE ACTIVITIES

This service area provides Medi-Cal Administrative activities program training, coordination, and claims to local school districts in a four-county region.

Liann Reyes, Deputy Superintendent, Business Services (831) 466-5602

Support Staff:
Tina Reger, Project Coordinator, SMAA/LEC (831) 466-5634